Information System in Business , Points for effective business [ Swot Analysis & Value Chain Analysis process ]

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As i have been studying as A computer science student the chapter which can be helpful not only for students but for the entrepreneur mostly trying to start a new business so the questions and answers ( given by me ) could be helpful as i have researched it alot from different sources lets see if it would be helpful to you all .

Following are the 4 different questions and kind of example :

1.You are a consultant who has been engaged to advise an organization on the development of an IS strategy. Prepare a report for the Board to include the following:

a. A description of the internal and external issues that should be considered before developing an IS strategy.

b. A discussion of the effectiveness of Porter’s Competitive Forces Model and his Value Chain
Analysis process.Immersive Reader

Answer :

a ) As we have studied SWOT analysis both internal and external factors Must be considered carefully in order to have progressfull and powerful company , So Swot analysis are and what Swot stands for :

  1. Strengths : Capabilities of your company ( what you can do very well )
  2. Weaknesses : Things that company Lacks or things that our opponents are doing better than us
  3. Opportunities : Promotions , under served markets for products ( find places where your product can get best of the benefits )
  4. Threats: Becareful about your competitors ( watching out and taking care of negative media coverage & taking care of customers whose are having changing Minds )

B )
according to Michael Porter the external environment (macro environment) has a affect on the internal environment (micro environment). he proposed five forces that can affect the stability of a organisation and it's profitablity .

the five forces are following :
1)Traditional competitors ( according to theee services of the company a company gains its name and fame according to different services that they provide which others don't )

  1. New market entrants ( Ability of a company to provide a new service or product that can gain best customers )
  2. Substitute products ( alternative products that are available on the market that people may be inclined to use as these products are cheaper compared to others. )
  3. customers ( progress and prosperity of any company lies when owner or manager keep eyes on their existing customers and try to gain new customers )
  4. Suppliers ( the most important part as if a company has different suppliers they can make there own price according to suppliers they can change the price whenever they want . )

Value Chain Model tells us the main points through which we can gain competitive strategic advantage by using information technology ( IT ) most effectively to gain best of the benefits . it links system and activities directly with the customer rather than departments and accounting expense categories.

The Porter’s Five Forces is an analysis used by companies to determine the competitive intensity and the attractiveness or profitability of a market and to make a qualitative evaluation of their strategic position. Porter referred to these forces as the micro environment, they are the essential forces the affect the company’s ability to make profit, earn a return on investment that could be better than what is in the average of the sector it is operating in and satisfy its customer’s needs.
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2.A transport and logistics company has decided that it no longer requires a Head Office and its strategic aim is to become a virtual organization.

a. Discuss the various major reasons for virtual companies to stand out and some of MIS technologies that could be used to create a virtual organization.

Answers :

According to my experience and knowledge Companies wants to minimize its cost and maximize its profits so without spending on Expenses of their employees and on the structure of building they can gain most of the benefits and profits . Also virtual organizations neglects time or geographical obstacles . productivity also increases about 30-50% .

technologies that could be used to create a virtual organization are internet , World Wide Web, EDI, telecommunications, e-mails, groupware, and video conferencing.

The Virtual Organisation is a flexible network of independent entities linked by telecommunication and computing technologies to share skills, knowledge and access to expertise in non-traditional ways. It is a form of cooperation involving companies, institutions and/or individuals delivering a product or service on the basis of a common business understanding. Units participate in the collaboration and present themselves as a unified organisation
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3.How is the trend toward open systems, connectivity, and interoperability related to business use of the Internet, intranets, and extranets?

Ans :

the best example of open system is internet as it is open freely for any end-users and can be used in the communications with each other and share information which is helpful In business of the company .
on the other hand Internet, intranets, and extranets are also part of open system which helps business to function much more effectively and Effeciently .
open systems, connectivity, and interoperability ensure the growth and profitability of business organizations.

As more businesses become dependent on the use of the Internet, intranets, and extranets in computing and telecommunications, the industry will strive to move closer towards achieving open systems which use common standards for hardware, software, applications, and networking. This computing environment will enable businesses to easily establish connectivity within their own organizations, as well as enable them to communicate with others outside the organization. Open systems will enable the many different applications of end users to be accomplished using the different varieties of computer systems, software packages, and databases provided by a variety of interconnected networks.
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4.Why are there so many conceptual classifications of information systems? Why are they typically integrated into the information systems found in the real world?

Ans :

because different organizations have different way of performing according to their information size , structure and functions
These conceptual information systems help the management of the organization to decide about which system to follow in their organization, considering their functions, size and structure.

There is no any sure and certain way of information system which is perfect to each and every kind of organizations. Different nature of organizations has different ways of doing things and keeping the datas.As per the functions performed in organization information's are kept in different formats and order. So there are different conceptual classifications of information systems which vary as per the size, functions and structure of organization. These conceptual information systems help the management of the organization to decide about which system to follow in their organization, considering their functions, size and structure.
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